Assupol: Entry level Administrator
Respponsibilities:
- Liaise between managers, team and other teams in the Assupol Group on behalf of Incub8 with Assupol,
- Provide and/or obtain key statistical reports to and/or from all stakeholders within the Assupol Group in relation to Incub8 with Assupol,
- Support the Chief Executive Officer, Chief Operations Officer and Executive Head: Business Development in the facilitation of all Incub8 with Assupol related operations and follow-up on responses and reports from managers and/or teams,
- Handle and screen all incoming communications and respond appropriately and/or facilitating responses from Incub8 with Assupol,
- Co-ordination of internal communication with various teams within the Group,
- Facilitation of all internal meetings with intragroup departments.
- Key liaison officer between Incub8 and key stakeholder representatives,
- Provide and/or obtain key statistical reports to and/or from all stakeholders and Incub8,
- Support Executive management of Incub8 in the facilitation of all communications and/or interactions with existing and prospective stakeholders of Incub8,
- Handle and screen all incoming communications and respond appropriately and/or facilitating responses from Incub8,
- Facilitation of all meetings with all key external stakeholders.
- Perform secretarial duties and administration
- Provide support in managing the diary of the Chief Operations Officer and Executive Head: Business Development,
- Assist in the preparation, management and control of the departmental budget in support of the Executive team,
- Prepare and consolidate statistical and performance reports in support of the Executive team,
- Prepare documentation e.g. letters, reports, presentations and memos for review by the Executive team
- Draft letters
- Distribute documentation e.g. reports and memos to relevant stakeholders,
- Assist in the planning, organising and co-ordination of Company events
- Liaise with internal and external stakeholders and executives, directors, committee members and others, where appropriate
- Assistance with the organisation of internal and external meetings prior to and during the event
- Coordinate arrangements for Company visitors, as necessary
- Preparation for meetings: Preparation of meeting packs (agenda, minutes and other required material)
- Take minutes at meetings and distribute minutes where necessary
- Make travel and accommodation arrangements when required
Requirements:
- Grade 12 / Matric certificate
- Undergraduate Degree, Diploma or certificate
- MS Office Outlook, Excel, Word, PowerPoint (Intermediate)
- Prefereably 1 year experience
How to Apply
Click Here to Apply
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