University of the Free State (UFS): Internship Programme 2026

Duration: 24 months contract

Salary: R 9,100.50 per month

Duties and Responsibilities

• Assist in data entry, documentation, and processing of student records across the five sub-departments.
• Provide general support for various student academic services such as enrolment and academic record maintenance.
• Support the communication operations of the department with students via email, phone, or in person regarding administrative queries.
• Support the Enrolment Administration sub-department with the admissions process for all faculties.
• Assist in the operations related to student enrolment for new and returning students.
• Help in maintaining admission-related records of students.
• Assist in maintaining accurate student academic records, transcripts, and certificates in the system.
• Support the preparation of academic progress reports and identify students eligible for qualification awards.
• Help in the operation of the examination processes and assist during examination periods.
• Assist in preparing for graduation ceremonies, including verifying graduation information.
• Assisting in any graduation-related activities as instructed.
• Assist with scheduling processes for class and examination timetables in PeopleSoft Campus Solutions.
• Provide support for the coordination of academic venue bookings and curriculum data management.
• Ensure adherence to policies, procedures, guidelines, and decisions to guarantee compliance.
• Keep up to date with changes in protocols and processes to ensure compliance.
• Work closely with relevant divisions to keep up to date with developments.
• Keep up to date with national and institutional changes in protocols and processes and ensure compliance in line with role specifications.
• Verify the accuracy and completeness of documents submitted for processing.
• Quality assurance of documents (transcripts etc) and responses received from the various offices to ensure the correctness thereof before signing off/providing feedback to the requester.
• Ensure that the query is resolved and that the customer/stakeholder has received feedback or update.
• Support data validation and reconciliation processes to identify and resolve discrepancies in student records and transcripts (students and academic data).
• Monitor data entry and record-keeping practices to maintain data integrity and quality across all student administration activities.
• Coordinate with relevant stakeholders to resolve data quality issues and ensure proper documentation and reporting.
• Participate in quality assurance workshops, meetings, and training sessions to advocate for quality standards and promote a culture of continuous improvement.
• Participate in training sessions and development opportunities offered within SAS to enhance knowledge and skills in academic administration.
• Attend departmental and divisional meetings to gain insight into the strategic functioning of the department.

Requirements:

 A National Diploma/Advanced Certificate on NQF Level 6/7 in one of the relevant fields :

• Administration
• Office Administration
• Administrative Management
• Public Management
• Business Management
• Business Administration
• Communication
• Public Relations
• Computer Sciences
• Computer Information Systems
• Data Management
• Project Management