Department Of Agriculture (DOA): Registry Clerks

Job Overview

The Department of Agriculture (DOA) is offering Registry Clerk positions responsible for providing registry counter services, handling enquiries, and managing incoming and outgoing correspondence. The role also involves maintaining effective filing and record management systems, registering and dispatching mail, and operating office equipment related to registry functions, including the franking machine.

Position Title: Registry Clerk

Reference Number: 3/3/1/47/2025

Location: Pretoria, Gauteng

Salary: R228 321 per annum, (plus competitive benefits)

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Responsibilities

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail / files.
• Handle incoming and outgoing correspondence.
• Receive sort, register and dispatch all mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Opening and close files according to record classification system.
• Filling / storage, tracing (electronically / manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain Franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to the Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of number of letters franked.
• Process documents for archiving and / disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Minimum Requirements

• Applicants must be in possession of a Grade 12 Certificate (NQF Level 4).
• No experience required.

Job Related Knowledge

• Knowledge of registry duties, practices as well as the ability to capture data and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.

Job Related Skills

• Planning and organisation skills,
• Computer literacy,
• Language skills and Communication skills (verbal and written).
• Interpersonal relations.
• Flexibility and work within a team.