Department of Public Works: Receptionist

The Department of Public Works invites unemployed youth to apply for the following Government entry level Jobs / positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Salary: R151 884 per annum

Reference No: 2022/461

Responsibilities:

• Render reception services to the Office of the Minister.
• Receive and direct telephonic and electronic calls and messages.
• Liaise with clients, managers and related stakeholders as directed.
• Receive and engage visitors.
• Keep a logbook of each day’s visitors.
• Ensure a clean reception area.
• Exercise control of access to the Office of the Minister.
• Support the security profile of the Office.
• Arrange and provide refreshments for visitors /clients as directed.
• Provide general administrative support services to the office of the Minister.
• Receive and administer the flow of information and documents in the Office.
• Prepare and distribute documents as directed.
• Assist with enquiries related to the Office.
• Administer the procurement process of office equipment and stationary.
• File/ store, trace and electronically and manually retrieve documents and files.
• Assist with processing of claims for travel and accommodation.
• Assist with administration of leave for staff in the office of the Minister.
• Provide general secretarial services to the office of the Minister.
• Assist with arrangement of meetings.
• Organise logistics for the meeting.
• Assist with preparation of documentation for the meetings.

Requirements:

• A Senior Certificate/Grade 12.
• Willing to adapt work schedule in accordance with office requirements.

Knowledge

• Knowledge of Departmental Policies and Regulation;
• Government Legislatives;
• Minimum Information Security Standards (MISS) Act;
• General office administration functions

Skills and Competencies:

• Basic communication skills;
• Computer literacy;
• Basic numeracy;
• Interpersonal relations;
• Organisational skills;
• Basic Financial Management skills.
• Resourceful;
• Presentable;
• Professional demeanour;
• Ability to work under stressful situations;
• Ability to communicate at all levels;
• Self-motivated;
• Ability to work independently.