Company Secretarial Assistant Learnership Programme 2024

Primary Purpose: This position is ideal for a person who has just completed a junior degree and has a keen interest in governance and compliance. The incumbent will be expected to provide support to the secretarial department.

Salary: R 9000 pm

Contract Duration: 12 months contract

Key Responsibilities:

• Manage and distribute internal and external correspondence for the secretarial department
• Ensure secretarial documents/resolutions/minutes/CoR forms etc. are approved and forwarded to the relevant parties timeously
• Type all secretarial documentation/complete resolution templates and CoR forms etc. for submission to the Company Secretary
• Assist in reviewing contracts, agreements and other legal documents and drafting relevant resolutions in relation thereto
• Implement and maintain quality assurance guidelines on secretarial documentation
• Attend to the signature of all documents with the relevant stakeholders
• Set-up and schedule meetings as required by the secretarial department
• Ensure that all relevant documentation is prepared in advance of meetings
• Assist with minute taking and ensure that minutes are typed and distributed timeously
• Attend to administration queries/requests and follow through with appropriate stakeholders
• Ensure all documentation is kept in a safe and secure environment
• Maintain secretarial filling and archiving system
• Ensure accurate record keeping and relevant database input
• Ensure confidentiality at all times
• Assist with Annual Review of formal policies / terms of reference / Charters
• Prepare Annual JSE Compliance Report (Schedule 1 - D1 Form)
• Assist with the preparation of the CoSec Board update (Governance, JSE, Legislation and Statutory
• Company Update Report) for every Board Meeting;
• Assist with Preparation of “Soft Sections" for IAR (including Shareholder Analysis Tables, Notice of AGM, etc)

Requirements:

• You are a South African citizen 
• You have a Grade 12 and tertiary qualification (undergraduate and/or postgraduate) certificate
• You have NO tertiary studies or formal employment for 2024
• You have completed NO previous learnership/s
• You have completed NO SETA accredited learnership/ graduate programmes

Advantageous: A tertiary qualification in either Governance or Risk Management, Legal Studies or similar would be advantageous

NB. Persons with disabilities, who meet the essential requirements, are encouraged to apply.